Education & Enrichment
Enrollment surges, enrollment dips. Revenue that looks predictable until cancellations and no-shows chip away at it.
The School Calendar Runs Your Business
September hits and the phone rings. New students, new enrollments, schedules filling up. By October you’re wondering if you need more instructors. Life is good.
Then Thanksgiving. December. The holidays empty the schedule. January picks back up but not quite to fall levels. Spring feels stable until summer arrives and everything shifts again. Camps, intensives, vacation cancellations. A different business entirely.
This is the rhythm. Revenue follows enrollment follows the school calendar. The businesses that survive learn to plan around it. The ones that don’t spend every slow period in a panic.
Revenue That Slips Away
You sold a 10-session package in September. The student came four times, then stopped showing up. The package sits half-used. Is that revenue? Technically yes. Will you ever see the rest of it delivered? Probably not.
Then there’s the Tuesday 4pm lesson that cancelled at 3:30. That slot is gone. You can’t resell it. The instructor still needs to be paid. One cancellation doesn’t matter. Twenty cancellations a month starts to hurt.
Session-based businesses have leakage built in. Packages expire unused. Makeups never get scheduled. No-shows become habit for certain families. The revenue you thought you had quietly disappears.
What You Actually Collected
Here’s the question that matters: not what you sold, but what you collected. Not how many students enrolled, but how many showed up. Not what should have happened, but what did.
Most education business owners track enrollment. Fewer track attendance against enrollment. Even fewer know their true collection rate after cancellations, refunds, and expired packages.
The gap between those numbers is where margin lives or dies. A tutoring center with 200 enrolled students and a 15% no-show rate is really a tutoring center with 170 students. Pricing, staffing, and planning should reflect reality, not the roster.
How We Help
We work with tutoring centers, music schools, driving schools, test prep companies, language schools, art studios, swim schools, and coding academies across Utah. Different subjects, same underlying challenges.
Monthly Bookkeeping
Monthly Bookkeeping
Books closed every month. Revenue recognized correctly, whether you bill by session, package, or semester. No more guessing what you actually made.
Enrollment and Collection Tracking
Enrollment and Collection Tracking
What you sold versus what you collected. We help you see the gap and understand where revenue is slipping.
Seasonal Cash Flow Planning
Seasonal Cash Flow Planning
September cash needs to stretch through December. We help you plan around the cycles instead of getting caught off guard every year.
Instructor Payroll
Instructor Payroll
Part-time schedules, variable hours, multiple pay rates. We handle payroll so it’s accurate and on time regardless of how complicated the schedule gets.
Utah's Trusted Bookkeeping Firm
First Step:
Start With a Call
Tell us what's going on and we'll let you know if we can help. We'll ask a few questions and give you a straightforward quote.